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July 11, 2017

Automate Payroll with Gusto Payroll

Automate Payroll with Gusto Payroll

Payroll is known for being tricky. Between taxes, PTO, 401K contributions, benefits, reimbursements, and 529 plans, there are a LOT of things to track and manage!

I have used a variety of payroll systems to manage payroll (and everything associated with it), but nothing compares to Gusto Payroll. Gusto automates the parts of payroll that typically a manual process. The automation removes so many steps from the typical payroll process that I have even used the Gusto app to run payroll from my phone! By automating this payroll, Gusto ensures more accurate payroll processing.

Since I include Gusto payroll with my payroll package, today’s Technical Tuesday will focus on the top reasons I absolutely love this product.

Top 10 Reasons I Love Gusto Payroll:

1. It is easy to use. I am very particular about using applications that have an intuitive, clean interface and Gusto passes the test! Gusto is very easy to use, has an amazing support team and even sends periodic emails with useful application tools and tips.

2. Predictable monthly billing. Gusto clients have a flat monthly fee of $39 plus a minimal additional user fee of $6 per employee. When I sign up a new company or employee, I am able to tell my clients the exact cost for the entire year, which includes quarterly and year-end filings.

3. It works for anyone you need to pay. Some payrolls systems only manage W-2 employees. With Gusto, you can pay and manage your W-2 employees and your contractors within the same easy to use application. At the end of the year, Gusto will prepare the W-2 and 1099 forms needed for each of your employees and contractors.

4. An amazing end-user experience. Gusto is so easy to use that most employees and contractors can complete the onboarding by themselves. The self-serve model continues as employees can then request vacation or PTO directly within the app. Gusto periodically sends emails with useful tips so users can optimize the use of the product.

5. Auto-pilot payroll. Gusto can run payroll automatically for hourly or salary employees with set wages.

6. Reminder emails. Periodic reminder emails notify admin users of upcoming payroll due dates, administrative tasks, and outstanding quarterly or year-end reports that need to be reviewed.

7. It manages everything associated with payroll within one app. Gusto tracks any and everything related to payroll. Taxes, PTO, 401K plans, 529 plans, reimbursable expenses, workers comp, benefits and time can all be tracked within a simple user interface. Users can log into their portal at any time to check the status of their accounts. As an added bonus, Gusto allows workers comp to be paid per period (vs. the typical monthly payment option).

8. Gusto handles tax statements. Gusto prepares your quarterly and yearly payroll paperwork – at no additional charge. I love knowing that these critical pieces are handled accurately and on time!

9. Complete integration with accounting. Gusto integrates and syncs the payroll entries with QuickBooks Online and Xero so that there is no double-data entry.

10. Fully functional mobile app. Both end-users and payroll administrators can benefit from Gusto’s fully functional (and amazing) mobile app. I can add a new employee, review and approve a new employee, and, if needed, run payroll on my phone. And, yes, I have done this! It’s absolutely seamless!

Gusto is by far the most complete system that I’ve tried. Contact me if you’d like to learn more about Gusto or if you’d like to see how I can help you automate your payroll process with this amazing tool!

Filed Under: Technology Tip Tagged With: Bookkeeping, payroll, Small Biz

September 22, 2016

I Own My Own Biz. Do I Need a Payroll Service?

I Own My Own Biz. Do I Need a Payroll Service?

When you own a business, you tend to forget to pay yourself. You’re so busy trying to grow the business and reinvest in it that your own paycheck can get “lost in the mail.”

But when you start hiring employees, or even independent contractors, it might make sense to invest in a payroll service. It takes some of the bookkeeping off your plate and ensures that those you’re paying get paid on time.

It’s tempting to find the least expensive service and dive in, but it really is true that you get what you pay for. You’ll want to do your research and make sure that the service you use offers the support and features you need.

Benefits of a Payroll Service

A payroll service can do much more than simply send out the paychecks on time. It will also help you set up guidelines that differentiate an employee from a contractor or temporary worker, while meeting the rules for withholding and other deductions. Most services will also help you determine payroll taxes and send out W-2 forms at the end of each tax year.

Some bookkeepers and accountants also offer payroll as an add-on service if they’re already doing your taxes or keeping your books.

What to Consider

Price aside, you need to make a decision about a payroll service based on the service’s support, accuracy, programs used and compatibility with the software you already use (or the ability to assist you in switching to a compatible software). In the interest of saving time and money, it should also be simple to use for you and any employees or contractors you’ve hired.

Another consideration is the add-on services that the company provides. Some allow you to loop benefits enrollment and time tracking into your payroll system, making it easy for the service to become a one-stop human resources shop.

What Will It Cost?

Prices vary widely from provider to provider and depends on the specific options that you need with your payroll services. But compared to hiring an in-house bookkeeper or doing it yourself, the pricing and time commitment is nominal.

When you’re comparing prices, you’ll want to know how many checks you need issued each month and how the service charges for additional tax forms and changes to employee information.

Where Do I Go?

There are more payroll services out there than I could possibly include here, and they are all over the place when it comes to offerings. However, these are some of the services that my clients have used in the past. You will need to do your research to find the service that is right for your business.

  • Intuit (QuickBooks Payroll) – An industry standard, even the basic service includes features like direct deposit and worker’s compensation. All levels of service currently come with support, which is a big bonus.
  • ADP Run – A great small business solution, this service has more limited function than its bigger brother, ADP. There are three tiers of offering and an a la carte selection of add-ons.
  • Paychex – Doing your payroll at 2 a.m. is no problem here, with 24/7 support. Beyond payroll, you can also use HR services such as COBRA administration, employee background screenin and other add-ons.
  • Gusto – This is my personal favorite, and it integrates with Xero and QuickBooks for a seamless payroll experience. You can even let payroll run itself, which frees up even more time for you to run your business.

Like any outsourcing solution, there are things to consider when looking for payroll services. If you’re not sure what you need, talk to your CPA, accountant or bookkeeper. They’ll know enough about your books to help you make an informed decision—and might even be able to take payroll off your plate for you!

Filed Under: Business Management Tagged With: Bookkeeping, Hiring, payroll

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